STRUCTURE, POWERS AND FUNCTIONS
- the federation shall be composed of the following principal organs:
- The General Meeting
- The Central Committee
- Tournament Committee
- Selection Committee. Others Committees as and when necessary.
- The General Meeting shall consists of all active members.
- The functions of the General Meeting shall be:
- to formulate policies for the achievement of the objectives of the federation.
- To elect the office bearers and the members of the Central Committee in accordance with the rules and regulations of the Federation, contained herein.
- To consider and adopt the annual budget, annual report, annual statement of accounts and audit review of the federation on the recommendation of the Central Committee; and
- To consider and ratify any amendments to the constitutions.
- The General Meeting shall be held once every year.
- The Central Committee shall include:
- The President/Vice President Secretary General, Treasurer, Coach, ( one only to represent all coaches ) other elected members of the Federation, and one representative from each affiliated Dzongkhag Association/Club.
- The Central Committee members shall:
- Be elected at the General Meeting, once in three years;
b) Hold office for a term of 3 years and shall be eligible for re-election for a similar term;
c) Not simultaneously be an office-bearers of any other National Federation except the Bhutan Olympic Committee; and
d) Any vacancy that occurs in the Central Committee shall be filled by co-option from the remaining members and which shall be regularized in the next General Meeting.
- The functions of the Central Committee shall be:
a) to conduct the business of the Federation during the interval of the General Meetings in accordance with policy guidelines laid down by the General Meeting;
b) Approve expenditures above the sanctioning authorities of the President and the Secretary General on behalf of the Federation;
c) To serve on various functional committees that may be formed to assist in the activities of the Federation by the President/Secretary General. If a member is absent in three consecutive meetings without prior notice, his membership in the Central Committee may be terminated;
d) To direct a Section Committee to select individuals/teams for participation in the regional and the International meets; and
e) To consider and recommend adoption of the annual report, annual accounts and budget for the nest year to the General Meeting.
- The powers and function of the President as the Chief Executive Officer shall be:
- To Preside over all meetings of the General Meeting.
- To call meetings of the General Meeting and Central Committee as and when necessary.
- To be responsible for implementing all activities towards the achievement of the objectives of the Federation and dealing with disciplinary matters within the Federation;
- To exercise the casting of vote in case of a tie, in addition to his/her deliberative vote;
- To sanction up to 10,000/- for any one instance, without the splitting of expenditures to accommodate delegation of power, on behalf of the Federation for non-plan expenditures. Expenditures in in excess of this amount shall have to be sanctioned by the Central Committee;
- For planned activities he has power to sanction the required amount within the budgeting provision.
- To form functional committees to carry out specific activities of the Federation, as and when necessary; and
- To appoint temporary replacements from the Central Committee for those office-bearers who are absent and away from station.
- The Vice-President shall have the following responsibilities:
- Represents the Presidents in his/her absence. In these cases the Vice President shall exercise all he powers vested in the President.
b) Give prior notice to the President in case of absence from station and handover charge to the temporary replace duly appointed.
- The Secretary General shall have the following functions and responsibilities:
- Be responsible for the day to day work of the Federation in accordance with the decision of the general meeting and the Central Committee, and under the over all supervision of the President;
- Instruct Adm. Officer to issue notices and the agenda for all meetings and keep the minutes of all meetings held;
- Be responsible for co-coordinating the safe custody of the records of the Federations;
- Call meetings of the General Meeting and the Central Committee and any other Committee or sub-committee, under the advise of the President;
- Perform such other duties assigned to him under the rules;
- Approve expenditure up to Nu. 5000/- on any one instance, without the splitting of expenditures to accommodate delegation of power, on behalf of the Federation for non-planned expenditures.
- For planned activities he can approve expenditure within the budgeting provision.
- Give prior notice to the President in case of absence from station and hand over charge to the temporary replacement duly appointed.
18. The responsibilities of the treasurer shall be:
a) To maintain all accounts, receive all money on behalf of the Federation and issue formal receipts;
b) Pay all bills duly approved by the president, General Secretary and/or the Central committee, as may be the case, within the amounts in the budget passed by the General Meetings;
c) Prepare and submit for adoption by the General Meeting, annual statement of accounts and the budget for the next financial year;
d) To fulfill any other task that may be entrusted to him/her by the Central Committee; and
e) Give prior notice to the President/ General Secretary in case of absence from station and have over charge to assistant treasurer.
19. The responsibilities of the coaches shall be;
a) To conduct tournaments and matches duly approved by President. He /She shall contacts Sport Association Secretary General.
b) To conduct coaching and training in accordance with the annual work-plan of the Federation;
c) To fulfill any other tasks that may be entrusted to him/her by the Central Committee; and
d) To give prior notice to the President/ General Secretary in case of absence from station and hand over charge to the temporary replacement duly appointed.
20. The responsibilities of the Administrative Officer shall be;
a) To maintain records, in the form of a stock register, of all equipments and/or other contributions received in kind by the Federation, and issuing them under the instruction of the Secretary General;
b) To maintain the physical stock, consisting of all equipment and/or other contributions received in kind by the Federation, and issuing them under the instructions of the Secretary General;
c) To fulfill any other tasks may be entrusted to him/her by the Central Committee; and
d) To give prior notice to the President/ Secretary General in case of absence from station and hand over charge to the temporary replacement duly appointed.
21. The notice period and quorum as given below shall be observed for all meetings:
| MEETINGS | Notice* | Quorum |
| GENERAL MEETING | 30 days | One half of the representatives entitled to vote |
| MEETINGS OF THE CENTRAL COMMITTEE | 10 days | 7 active members for official bearer of Federation (but only 1 representative from coach) |
| EMERGENCY MEETING OF THE CENTRAL COMMITTEE | 1 day | 7 active members for official bearer of Federation (but only 1 representative from coach) |
- Notification of meetings may be sent by letter, telegram or fax. For emergency meetings of the Central Committee, notification may be given by the telephone.